If you know from the outset that rent payments will be coming from a combination of tenant and benefit contributions, it's best to deal with this manually. This will involve setting up two separate rent schedules.
The value of benefit contributions is often not known at the outset, so it may be necessary to set up varying schedules for each tenant/benefit component.
Follow the steps below, using this article on how to set up a rent schedule on an existing tenancy as a reference.
- When setting up the tenancy, specify the rent on the tenancy agreement, without any consideration for how this will be paid, or by whom. This is simply the rent for this tenancy. In this example, let's consider the rent is £1000.00 per month. BUT, do not create and apply the rent schedule. We'll do this manually in the next steps. Click Save create the tenancy.
- Now, we'll manually set up the rent schedules for the rent due from the tenant and the local authority. Firstly, set up a rent schedule for the benefit component, since the tenant shortfall with depend on this. In this example, let's assume the local authority is going to be paying £830.77 every 28 days. Click Rent and Charges > Rent, then Add Rent.
- Set Payable By to Benefit, leave the Recurring checkbox ticked, then choose the date of the first payment, the frequency with which this payment is made (typically ever 28 days) and the value received.
- This will create the benefit rent schedule, and apply the first rent if that first date has passed already.
- Repeat these steps to apply the rent due from the tenant. In this example, let's assume the tenant will be paying £100.00 per calendar month.
Set Payable By to Tenant, leave the Recurring checkbox ticked, then choose the date of the first payment, the frequency with which this payment is made(it will default to the rental period setting of the tenancy) and the value which the tenant will pay.
- This will create the tenant rent schedule also, and apply the first period's rent. In this example, the rent due from the tenant and the benefit will be applied independently throughout the tenancy, and can be adjusted as the tenancy elapses, if required.
Payments received from the tenant and/or local authority can be recorded as outlined in the articles below.